Administrative Assistant

Location: Golden, BC
Employment Type: Full-Time / Year Round
Compensation: $22-25/ Hour

We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations with enthusiasm and professionalism. This vital role offers an exciting opportunity to be the backbone of our office environment, ensuring smooth administrative workflows, excellent customer interactions, and efficient office management. The ideal candidate will bring energy, attention to detail, and a proactive attitude to help us maintain a productive and welcoming workplace. Whether managing schedules, handling correspondence, or supporting team members, you will play a key role in fostering an organized and positive office atmosphere.

·        Serve as the first point of contact at the front desk, greeting visitors and clients with a friendly and professional demeanor.

·        Manage phone systems, screen calls efficiently, and direct inquiries to appropriate team members.

·        Handle all aspects of office management including filing, data entry, proofreading documents, and maintaining organized records.

·        Use Microsoft Office 365 for creating, editing, and collaborating on documents.

·        Support calendar management by scheduling appointments, meetings, and conference rooms while coordinating with team members’ schedules.

·        Perform bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial record keeping.

·        Provide excellent customer support by responding promptly to inquiries via phone or email and ensuring client needs are met efficiently.

·        Maintain office supplies inventory and coordinate procurement to ensure smooth daily operations.

·        Assist with clerical duties such as proofreading correspondence, preparing reports, and managing incoming/outgoing mail.

·        Support special projects including data entry initiatives or event planning activities as needed.

·        Demonstrate strong phone etiquette when communicating with clients, vendors, or internal staff.

·        Uphold confidentiality of sensitive information while managing administrative tasks with precision and accuracy.

·        Proven experience as an Administrative Assistant or in a similar clerical or office support role.

·        Exhibited strong proficiency in Microsoft Office 365 (Word, Excel, PowerPoint), and foundational computer literacy.

·        Prior experience managing phone systems and front desk responsibilities in a professional setting.

·        Familiarity with QuickBooks or other bookkeeping software is highly desirable.

·        Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.

·        Excellent communication skills, including phone etiquette and customer service excellence.

·        Experience supporting calendar management for executives or teams is preferred.

·        Knowledge of office procedures such as filing systems, data entry protocols, proofreading practices, and document management.

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